Following off-topic comments here about recent EDI changed by magazine distributor Network Services, as promised I am opening a post here so newsagents can comment and through this provide feedback to Network.
This week, Network released EDI changes including the following (I have pulled this info from correspondence from Network – the image is the explanation sheet the provided):
No more multiple invoice numbers (Except for reorders sometimes)
No more pains for customers reconciling statements
Cleaner delivery documents
Changes in SA, WA, TAS and NT from 24th February delivery
- The number of Statement Reference Numbers in the delivery will be substantially reduced. However, it’s possible that a bundle may contain products charged on multiple Statement Reference Numbers.
- Stores will receive an Outlet Summary with their delivery, which is the key document to enable reconciliation to the monthly statement, as it groups titles by Statement Reference Numbers, and also identifies the bundle each title was packed in.
- DD2 file will remain sequenced in Statement Reference Number order, rather than physical packing order (as per above).
Network, through Netonline, can give newsagents something closer to the EDI experience they are used to. This is called the EDI late File option. Here is information from network again:
File creation begins at 6pm (Sydney time) the night before delivery, the file will then be available to you between 6.30pm and 9.00pm (Sydney Time)Quantities will match the quantities packed at the warehouse
The order of the titles in the delivery file WILL CLOSELY MATCH the order of your deliveries’ physical packing.
This is a new option that aims to streamline the process of physically receiving a delivery through closely matching the order of your POS labels to the order your stock is packed in.
While Network is big enough to defend itself, I’d note that back office magazine distribution software is a large and complex beast. Bending it to serve even the simplest change is expensive and challenging. Adjusting the software to serve newsagents is complicated by many voices seeking different changes.